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JWU Online > Blog > 5 Planning Tips for a COVID-Compliant Event
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5 Planning Tips for a COVID-Compliant Event

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5 Planning Tips for a COVID-Compliant Event

July 17th, 2020
by Elizabeth Covino
COVID Event Planning
Image Attribution: 
Photo by Ibrahim Boran on Unsplash
COVID Event Planning

With summer in full swing, event planners and caterers are creating new ways to host events while honoring COVID-19 guidelines. When planning an event, it is a good idea to communicate expectations with guests up front. Let them know to bring their own facemasks or that you plan to hand out swag bags with facemasks and hand sanitizer.

Here are five other creative ways to ensure a fun and safe environment for everyone.

1. Use bracelets to set expectations

Some events have even adopted a system of differently colored bracelets that are handed out to express different comfort levels of the guests. For example, black bracelets can mean “see me, but don’t get too close,” while white or yellow could mean “we can speak but stay in your lane.”

2. Host a drive-by party or picnic

For these types of events, families or couples can find a place to park, open the trunk, take out their seating/blanket and food, and set up their own personal space.  Of course, this requires the space for parking. For larger crowds, games such as corn hole and or an outdoor movie could be fun options.

3. Stagger arrival for guests with assigned seating

Assigned seating is a play stolen from traditional wedding planning. By assigning seats, guests will have a table to call home base, even if they move around the party. In addition, having guests arrive at different times within the hour will increase the safety and comfort of guests.

 

5 Tips for Wedding Planning During a Pandemic

 

4. Use design and décor to complement social distancing

When putting together your event, use furniture, tables, plants, and other décor to help enhance the event environment and aid in social distancing. Many event designers use specific spaces as an opportunity to seat small groups and allow socializing.

5. Get creative with catering

Many caterers are creating Bento boxes, premade boxes, and bag lunch/dinners. Some caterers are promoting pre-mixed cocktails with names on the glasses. In addition, there are new beverage/bar trucks popping up to serve safe and individual drinks. These days, most caterers are offering small packages for customers who want to plan a party for 6-10 people.

As the pandemic continues, event planners and caterers continue to rise to the occasion. The industry is slowly but surely rebounding and adapting to the new normal.  In Rhode Island, the RI Chapter of the International Live Events Association offers monthly meetings for event professionals that keep the community informed and engaged. If interested in attending or becoming a member, visit ileari.com.

Are you interested in becoming a wedding planner or event planner? Earn your degree in Sports, Entertainment, Event - Management at JWU Online. For more information, complete the Request Info form, call 855-JWU-1881, or email [email protected].

 

 

Blog Categories: 
Event Management
July 17th, 2020
by Elizabeth Covino
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Elizabeth Covino's picture
AuthorElizabeth Covino
Elizabeth Covino is an Associate Professor in the Department of Sports/Entertainment/Event Management on the Providence Campus of Johnson & Wales University. Her main areas of teaching include events, weddings, ceremonies, concert production and fundraising. Covino has been involved with creating and executing Directed Work Projects within the Rhode Island Community including: Rhode Island International Live Events Association, The Blackstone Valley Tourism Council, The Providence Independence Trail, and the Tall Ship Festival in Newport. Covino came to the College of Hospitality Management in in 1997 after 15 years in Student Activities and Student Involvement on the campuses of Framingham State College, Bryant University, and Johnson & Wales University. Her professional background includes higher education administration, Dean of Students, and Director of Student Activities.
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